Employment practices guidance when rebooting your operations
As you begin the process of restarting or ramping-up your workplace, we recognize that you may need to adapt and adopt new policies and processes to ensure the health and safety of your employees. We also understand there are considerations that need to be communicated to employees prior to reopening, such as changes in employment status. We encourage you to leverage the resources below to develop policies and forms to help ensure a safe and smooth reboot of your operations.
The following sample policies and forms are intended to provide general information to consider in developing policies and forms. These sample policies and forms may or may not represent all components of a policy needed by your unique operations or comply with all legal requirements and/or standards. You are responsible for tailoring the policies and forms to address the specific needs of your organization.
- Sample virus, bacteria and disease control policy – outlines the hygiene practices employees should take to inhibit the spread of harmful viruses and bacteria in the workplace and in the community
- Sample social distancing policy – outlines what employees can expect and the practices they should adhere to when social distancing guidelines are requested or mandated by federal, state, or local health authorities
- Notification for furloughed employees to return to work – can be used to provide notification to furloughed employees that it is time to return to work
- Notification of termination related to organization not reopening after mandate – can be used to provide notification to furloughed employees that a location is not reopening after a mandated shutdown and that their position is no longer available
- Notification to end work from home and return to designated worksite – can be used to provide notification to an employee, who was given authorization to temporarily work from home, that the authorization has ended and the employee should now return to work at the employee's usual worksite
More information from reliable sources
- Jackson Lewis employment practices publications and webinars
- U.S Department of Labor (DOL) COVID-19 resources
- DOL additional guidance documents on the paid leave under the Families First Coronavirus Response Act
- DOL FAQ on the Families First Coronavirus Response Act
- DOL guidance on the Families First Coronavirus Response Act notice posters
- DOL employee paid leave rights
- U.S. Equal Employment Opportunity Commission (EEOC) COVID-19 and other EEO laws
- EEOC pandemic preparedness and the ADA
The sample policies and forms were provided by The McCalmon Group. The McCalmon Group, Inc. knows the workplace and the risk associated with it. They have unmatched experience in preventing loss, curtailing litigation and protecting those who interact with the workplace while at the same time increasing productivity and improving teamwork.
This material is provided for informational purposes only and does not provide any coverage or guarantee loss prevention. The examples in this material are provided as hypothetical and for illustration purposes only. The Hanover Insurance Company and its affiliates and subsidiaries (“The Hanover”) specifically disclaim any warranty or representation that acceptance of any recommendations contained herein will make any premises, or operation safe or in compliance with any law or regulation. By providing this information to you, The Hanover does not assume (and specifically disclaims) any duty, undertaking or responsibility to you. The decision to accept or implement any recommendation(s) or advice contained in this material must be made by you.